(Click the links below to open forms)
2019 Business Personal Property Return 2019 Rental Car/ Dealer Inventory Sheet
2018 Business Personal Property Return 2018 Rental Car/ Dealer Inventory Sheet
2017 Business Personal Property Return 2017 Rental Car/ Dealer Inventory Sheet
2016 Business Personal Property Return 2016 Rental Car/ Dealer Inventory Sheet
2015 Business Personal Property Return 2015 Rental Car/ Dealer Inventory Sheet
2014 Business Personal Property Return 2014 Rental Car/ Dealer Inventory Sheet
As a business owner in the State of West Virginia, your business personal property is subject to ad valorem taxes. Tangible personal property includes material items such as animals, watercrafts, aircrafts, motor vehicles, furniture, fixtures, machinery and equipment, tools, dies, jigs, patterns, and stock in trade (including inventories, supplies, materials in process, and other similar items). This tax is based on personal property owned by your business on July 1st of every year.
Senate Bill 401, mandates that Personal Property Returns are due on or before September 1st each year. West Virginia Code requires that we estimate personal property tax assessments for all businesses that fail to file a return by September 1st. Persons who fail to file or file late forfeit all rights of appeal and are subject to penalties.
We have prepared these instructions to assist you in fulfilling your obligations as a business taxpayer. Our office is trying to make this process an easier one for the business taxpayers of Marion County. The following will answer some questions you may have when filing the Commercial Business Property Return.
Do I have to complete all schedules of the form?
Yes, you must complete all schedules of the return. If they do not apply, list NONE. If you have not filled in all schedules, and we choose to fill it out, it could result in errors, which will not be resolved in your favor. Even if you are no longer in business, you must return the form signed with the date of the business’ closing to have your account deleted from our records. Your signature affirms that the information is correct.
What do I need to send in with my return?
You are required to submit the value of assets as of July 1st of each year. Corporations, partnerships, and sole proprietors are to send a balance sheet, depreciation schedule, vehicle list and an asset listing of all machinery and equipment, furniture and fixtures; include the acquisition year and acquisition cost of each.
Basic Business Information (Name, address, preparer’s name, physical location of business, etc.)
It is important to make sure this section is filled out accurately and completely in order to insure proper assessment and billing. If a pre–printed label appears under “Business name and mailing address,” please verify that the information on this label is correct.
Property You Lease From Others
Please list all property you lease from others, with date acquired and cost of machinery and equipment, furniture and fixtures, and/or gross annual rent. We must have the name, address, and phone number of the property owner and the type of property leased.
List all Marion County real estate property owned by your company. For each piece of real estate, include the district, map, and parcel number, which can be found on your real estate tax ticket.
Building On Leased Land
If you own any buildings situated on land belonging to someone else, you must list the name and address of the land owner. If possible, please provide the district, map, and parcel number for the land on which the building resides.
Schedule A (Machinery & Equipment, Furniture & Fixtures, Leasehold Improvements and Computers)
List all of the above in the appropriate section by year of purchase (starting with the most recent), and include the purchase cost. It is to the taxpayer’s advantage to list this property by year of purchase to receive full benefit from depreciation schedules in the statewide computer network. When a taxpayer submits a lump–sum value with no breakdown by year, the computer treats equipment as brand–new without depreciation. This results in higher assessment and higher taxes.
Leasehold improvements are any permanent improvements and/or additions (exclusive of buildings) to leased property, which have been made by the lessee. Some examples of this would be adding a new bathroom, a commercial exhaust system, or additional walls. All leasehold improvements are to be reported on Schedule A.
Schedule B (Inventory, Consigned Inventory, Parts and Supplies)
The taxpayer is to report all consigned goods, all supplies, parts, and inventory of merchandise for resale in warehouse or in storage.
Vehicle, Mobile Home and Manufactured Home Dealers
Dealers of new and used motor vehicles, motorcycles, RV's, trailers, mobile homes, and manufactured homes are required to complete and attach the Vehicle Dealers Inventory Worksheet in place of Schedule B. Please read the instructions to this worksheet carefully before completing it, as some exemptions apply.
All dealers must submit an Income Statement to support information appearing on the worksheet.
Warehouse Freeport Tax Amendment
Tangible personal property moving in interstate commerce, whether originating outside the state, or consigned to a warehouse within the state for storage in transit to a final destination outside the state, shall be exempt from ad valorem taxation unless a new or different product is created. Said products are not considered to be moving in interstate commerce until such time as the product is complete. If said goods are used in another activity within the state, they are not exempt. Also, storage should not exceed six months. While being housed in the warehouse, the items may be bound, packaged, etc., so long as there is no change in utility resulting in a new product. The Freeport Exemption does not apply to inventory of natural resources of goods in process of manufacture.
Schedule C (Machinery & Tools in process of installation)
Machinery or tools purchased but not yet installed are reported here.
Schedule D (Other Personal Property)
This section is used to cover all other personal property not covered by a special section on the form. This may include business libraries, reference books, movable storage buildings, and furniture and fixtures in process of construction. List acquisition cost and date acquired for all assets reported in this section.
Schedule E (Incomplete Construction)
The cost new of any building material for buildings, additions, or improvements that are incomplete and therefore are not assessed as Real Property must be reported here. This applies only if the taxpayer and the real estate owner are not the same party, individual, or corporation.
Schedule F (Salvage Value Machinery and Equipment)
This is machinery and equipment that have been fully depreciated and are no longer used as part of the production process. The description of the property and acquisition cost and date need to be listed in this schedule and should not be listed in Schedule A.
Schedule G (Pollution Control Facilities)
All pollution control facilities installed after July 1st, 1973 and approved by the Water resource Division of DNR or Air Pollution should be listed. Report location, year installed, and original cost on a list of all qualified equipment.
Schedule H (Vehicles, Trailers, Boats, Aircraft and Mobile Homes)
We must have a complete listing of all licensed and unlicensed vehicles titled in the name of the company, including year of purchase and purchase price. It is especially important that purchase price and date of purchase be included for all industrial vehicles (i.e. dump trucks, back hoes, travel trailers, etc.). If you have more than six vehicles, you are required to complete Form STC 12:00: Itemized Fleet Vehicle Report.
Our office must have complete information on each vehicle. This includes make, model, year, Vehicle Identification Number, and acquisition date and cost. When listing trucks, also provide tonnage and Gross Vehicle Weight. Trailer reports should also include length, width, and type of trailer.
We need complete information in order to accurately value your vehicles. Failure to file necessary information will result in a tax amount based on the highest available value for that particular vehicle.
Motor Carrier Companies (Revised Law effective July 1, 1999)
Due to recent revisions in the legislation concerning the assessment of commercial motor carriers, all motor vehicles, except those using apportioned plates, are to be reported once again to the local assessor’s office. This includes the assessment of all trailers.
All businesses with vehicles using apportioned tags will continue to remit taxes to the DMV upon registration in the company’s home state. Do not report vehicles with apportioned plates to your local assessor’s office. All other personal property and vehicles with standard plates must be reported on the Blue Business Form STC 12:32c.
Schedule I (Farm Machinery, Equipment, Livestock, and Products of Agriculture)
If the principle business is farming: list animals, products of agriculture, machinery, and equipment employed exclusively in agriculture (including horticulture and grazing), and estimate the current value of each. Do not include property in hand that is used in subsistence of livestock on hand. Please include date purchased and the acquisition cost.
*Please note that WV Code 11-3-9 was amended effective January 1st, 2007 for Tax Year 2008 to exempt Class I personal property employed exclusively in agriculture to include vehicles that qualify for a farm use exemption certification, farm machinery and equipment, livestock and products of agriculture while in the hands of the producer.
Other Information Required with this Return
Type of Business Entity: Please check one.
Description of Business Activity: Please describe the basic type of business that you are operating. This is very important to the categorizing of your business for depreciation of Schedule A assets.
Standard Industrial Classification Code: Please list the four-digit SIC code for your business only if it is known. If you are unsure or are not familiar with SIC codes, leave this section blank. Our office will assign a code appropriate to your type of business as described above.
Please sign, date and return the form to:
Marion County Assessor 200 Jackson Street, Fairmont, WV 26554